Time is the only input a small business cannot buy more of
Every other resource can be topped up. Hours cannot. Yet most teams track cash to the penny and track time not at all, which is how a recurring hour-long status meeting quietly costs forty thousand a year without appearing on a single line of the accounts. These tools put a number on time so it can be argued about with the same rigour as any other spend.
Meetings are the most expensive thing you do by default
A meeting costs the sum of everyone's fully loaded hourly rate multiplied by the time it takes, plus the prep and follow-up nobody counts. Six people at 85,000 in a weekly hour is not a small commitment. It is a contractor. The Meeting Cost Calculator makes that visible, and shows what halving the length would release over a year.
Timesheets and the overtime line
Weekly hours are simple arithmetic until unpaid breaks, overnight shifts and overtime thresholds get involved. Under the US Fair Labor Standards Act, non-exempt employees earn at least one and a half times their regular rate for hours over forty in a workweek. The Timesheet Calculator applies the threshold you set, separates regular from overtime pay, and gives you both a decimal and an hours-and-minutes total.
Capacity planning: the availability factor
Headcount multiplied by contracted hours is not capacity. Subtract public holidays, annual leave and expected sickness, then apply an availability factor for meetings, admin, support and interruptions. Most teams land between sixty-five and seventy-five percent. Plan at a hundred and you will be late; plan at seventy and you will have slack for the work that always arrives unannounced.
Where these connect to billing
Once you know how many hours you actually have, the pricing question follows: what does an hour need to be worth? Use the Freelance Hourly Rate Calculator to set the rate, the Hourly Invoice Generator to bill it, and come back here to check the hours were there in the first place.