Free Freelance Invoice Generator
Most freelance invoices are for a single project billed at an agreed hourly or day rate. This generator strips out the noise: enter the project brief, hours worked, your rate, and payment terms, and you get a clean invoice PDF ready to send.
Freelance Invoice Generator
From
Bill To
Tasks
- Subtotal
- $750.00
- Total
- $750.00
What the Freelance Invoice Generator does
A freelance invoice is a simplified, single-project billing document for independent contractors and sole traders, typically built around hours worked (or a flat fee) at an agreed rate, rather than multi-line itemised billing.
Methodology and formula
Amount due = Hours worked x Hourly rate (or flat project fee), plus any applicable tax the freelancer is required to charge.
Worked example
- Inputs
- 40 hours of design work at $75/hour, no sales tax applicable, Net 14 terms.
- Result
- Subtotal and total both $3,000, due within 14 days of the invoice date.
Because there's no employer withholding taxes on freelance income, the freelancer is responsible for setting aside their own estimated tax from this payment rather than assuming the full $3,000 is take-home pay.
When to use this tool
Use this for a single project billed at one rate. If you need multiple tasks at different hourly rates on one invoice, use the Hourly Invoice Generator; once the client pays, issue a Receipt as proof of payment.
About the Freelance Invoice Generator
What freelancers should always spell out
Solo freelancers get paid faster when the invoice clearly ties the amount to the work delivered. Include a short project description (2–3 lines), the number of hours, the hourly rate, and the payment terms — 'Payable within 14 days by bank transfer' beats a vague 'thanks!'.
Hourly vs fixed-fee
If you billed a fixed project fee, set the hours to 1 and the rate to the total fee, then use the project description field to summarise the deliverables. If you're tracking multiple tasks, use the Hourly Invoice Generator instead.
Getting paid internationally
Include a currency label, your full bank details (or PayPal/Wise link) in the notes, and the client's full legal business name. Freelance invoices without the client's business name often get bounced by accounts payable teams.
Frequently asked questions
Do I need to be registered as a business to send this?
Can I bill in a currency other than USD?
How do I add multiple projects?
Can I save the invoice and edit later?
Useful next steps in other categories
Hand-picked tools from other BusinessTools.Online categories that pair with this one.
- Freelance hourly rate calculatorSet a rate that covers overheads and unpaid time before you invoice it.
- Discount calculatorPrice a retainer discount without eating your margin.
- Self-employment tax calculatorEstimate the tax to set aside from each freelance payment.
- Privacy policy generatorPublish a privacy policy for the site or app you invoice clients from.
Related Invoicing Tools
Other free tools in the invoicing silo.
Hourly Invoice Generator
Bill multiple tasks by the hour — each line has its own hours and hourly rate.
Open toolInvoice Generator
Create professional invoices with line items, tax, and totals — download as PDF in seconds.
Open toolReceipt Generator
Issue a clean receipt for a payment received — payer, amount, date and method.
Open tool