Free Relieving Letter Generator

The relieving letter is the exit document every departing employee needs for their next job. It confirms the last working date, reason for separation and that all dues are cleared — no HR at the next company will onboard without it.

RELIEVING LETTER

Company (letterhead)

Company name

Address

Phone

Logo

Signatory name

Signatory title

Employee

Full name

Designation

Department

Letter date

Letter details

Joining date

Last working date

Reason for separation

Confirm all dues cleared

What the Relieving Letter Generator does

A relieving letter is a short formal document confirming that an employee's resignation or exit has been processed, stating the last working date and that all dues and company property have been cleared. It is distinct from the more detailed experience certificate.

Methodology and formula

Relieving letter = last working date + confirmation of resignation acceptance or termination + statement that dues (final salary, property, notice pay) are cleared.

Worked example

Inputs: Resignation accepted 1 June; last working date 30 June; final salary and laptop return confirmed cleared.
Result: A one-page relieving letter dated 30 June confirming clean exit with no pending dues.

The single line confirming dues are cleared is what lets the next employer's HR onboard the candidate without a clarification email back to the previous company.

When to use this tool

Issue the relieving letter once dues are settled, whether the exit followed a resignation or a termination. Pair it with the Experience Certificate when the employee needs proof of tenure and role for their next employer.

About the Relieving Letter Generator

Relieving letter vs experience certificate

The relieving letter is short and confirms the separation date and clearance. The experience certificate describes tenure, role and responsibilities. Most employees ask for both — issue them together on the last working day.

Dues clearance

Explicitly state that all dues (final salary, laptop return, notice pay) are cleared. Without this line, the next employer's HR may hold the joining process pending a clarification email.

Speed matters

Delaying the relieving letter to punish a resigning employee is common but almost always backfires — it damages your employer brand and, in some jurisdictions, exposes you to legal claims. Issue the letter on the last working day.

Frequently asked questions

Is a relieving letter mandatory?

Not always by law, but every reputable next employer will insist on one before rolling out an offer.

Can I withhold the relieving letter?

Only if the employee has not cleared genuine dues. Withholding it as a punitive measure is a bad idea legally and reputationally.

What if the employee is being terminated?

You may issue a termination letter followed by a relieving letter, or combine the two, depending on your policy.

Should the letter include the last drawn salary?

Optional — most companies do not include the number in the relieving letter.

Related Payroll Tools

Other free tools in the payroll & HR silo.

Experience Certificate Generator

Formal experience certificate with tenure, role and key responsibilities.

Open tool

Termination Letter Generator

Formal termination letter with reason, last working date and settlement details.

Open tool

Appointment Letter Generator

Formal appointment letter with designation, salary, probation and notice period.

Open tool