Free Quotation Generator

A quotation is a formal price offer for work not yet performed. A well-structured quote makes it easy for a prospect to say yes: clear line items, a total, and a validity date so they know when the price expires.

Quotation Generator

From

Business name

Address

Phone

Logo

Bill To

Client name

Address

Quotation #

Date

Valid Until

Currency symbol

Line items

Description 1

Qty

Rate

Amount

$100.00

Tax rate (%)

Notes

Subtotal: $100.00
Total: $100.00

What the Quotation Generator does

A quotation is a formal, non-binding price offer for goods or services not yet delivered, issued with a validity date after which the quoted price may no longer apply.

Methodology and formula

Quoted total = Sum(quantity x unit price for each line item) + Tax, valid until Issue date + Validity period (typically 14–30 days).

Worked example

Inputs: Website redesign quote: $8,500 scope, 20% VAT, validity 21 days from issue.
Result: Quoted total with VAT $10,200, expiring 21 days after the quote date.

Setting a firm 21-day validity window protects the freelancer from having to honour a price after supplier or material costs shift, while still giving the prospect a clear deadline to decide.

When to use this tool

Use a quotation when pricing is being offered but no order has been placed. Once the buyer wants to raise a purchase order before delivery, switch to a Proforma Invoice; once work is delivered, issue a real Invoice.

About the Quotation Generator

Quotation vs proforma vs invoice

A quotation is an offer — no payment is due. A proforma invoice is a preliminary bill sent before delivery, often to open a purchase order. A full invoice is a legal demand for payment. Use the right document for the right stage of the deal.

Setting a validity period

Most quotes are valid for 14 to 30 days. Beyond that your input costs may change. Put the validity date clearly at the top so the client understands they need to act before it lapses.

Winning more work with your quote

Include a short scope summary above the line items and payment terms below them. Clients accept quotes faster when they can see what's included, what's excluded, and how payment will work — without having to ask.

Frequently asked questions

Does the 'Convert to Invoice' button actually convert?

In this phase the button is a placeholder. Copy the quotation details into the Invoice Generator once the client accepts.

Is a signed quotation legally binding?

In many jurisdictions yes, once accepted. Consult local law for specifics.

Should I include tax on a quote?

Yes — always show tax on the quote so the client sees the true out-the-door price.

Can I have quotes numbered separately from invoices?

Yes. Most businesses use a Q- prefix for quotes and INV- for invoices.

Related Invoicing Tools

Other free tools in the invoicing silo.

Invoice Generator

Create professional invoices with line items, tax, and totals — download as PDF in seconds.

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Proforma Invoice Generator

Create a proforma invoice — an estimated, pre-delivery bill for approvals and POs.

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GST Invoice Generator

GST-compliant invoices with CGST, SGST and IGST breakdown, GSTIN fields and HSN codes.

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